4 Reasons to Choose a Charter Bus for Your Next Company Conference

If you've ever organised a company conference at a remote location, you know exactly how much work goes into coordinating flights, organising transfers and making sure that everyone gets there on time. Why not try something different for your next conference? If your venue is within a reasonable driving distance from your city, chartering a bus can save you time, money and headaches. Here are some factors to consider when making your decision.

Cost

Flying can be a cost-effective way to travel for individuals, but when you have to purchase a large number of tickets, the cost adds up. Consider also the inevitable emergencies that come up when you're dealing with groups. People get delayed, cancel or attendee lists change at the last moment, all of which require communication with the airline and can incur amendment or cancellation fees. On the other hand, when you're chartering a bus, the cost is set for your itinerary. Last minute small changes to the number or the list of the passengers will not affect your expenses, unless your party can no longer fit in the bus you've booked and you need a larger bus.

Convenience

The charter bus will pick you up from a pre-determined convenient location (or a number of locations) and drop you off at your accommodation. There is no need to arrange airport transfers or pay for taxis, and group check-in can be organised easily because everyone will be arriving at the same time. The attendees' luggage travels with them at all times and you don't need to worry about airline baggage allowances or lost bags.

Team building

Travelling by bus allows for stops along the way and team activities outside the formal conference settings. Depending on the route, you can organise picnics, wine tastings or visits to attractions, which will add a holiday feel to your work event.

You won't be sharing the bus with people outside your company, so you can also use the travel time to play team building games and have conference-related discussions.

Transport at destination

You can choose to keep your charter bus at the destination and use it to transport your conference attendees between venues. If you opt for this option, it's important to prepare your itinerary in advance and submit it to the transport company. They need to make sure that what you've planned is in line with their fatigue management policy and the driver will have sufficient time to rest.

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